Responsibilities include coordinating and maintaining the Intrinzic office, providing administrative support as well as completing light bookkeeping and HR tasks. Key skills to be successful include project management of assigned initiatives, organization, communication, follow-through and willingness to take initiative. This individual in this position interacts with all team members as well as clients and vendors; therefore, a personable disposition is a must.

This position is hourly and requires anywhere from 15 – 20 hours/week. The hours can grow over time based on business need and skill/willingness of candidate.

Key tasks include, but are not limited to:

Administrative Support:

  • Answer phones
  • Greet clients/vendors
  • Retrieve/distribute mail
  • Order lunch for company meetings
  • Client meeting set up and break down – including ordering food
  • Admin support for senior management when necessary
  • Help out with client service as needed – proofing, research, etc.

Office Management:

  • Own the cleanliness and professionalism of the office at all times
    • Straighten kitchen/office/conference rooms/restock fridge
    • Organize and maintain kitchen supplies
    • Ensure closets and supplies are organized
    • Manage office maintenance needs, including the deck
    • Manage inventory of office supplies and order as needed
    • Ensure printers are stocked with paper and appropriate supplies
    • Manage all administrative vendor contracts/services
  • Own server file organization and upkeep
  • Manage new hire’s/exiting employees desk clean up and location
  • Manage any office moves
  • Interact with levee management, as needed

Miscellaneous

  • Assist with HR and accounting paperwork, data entry and reporting
  • Manage birthday & anniversary emails/gifts
  • Own and maintain client and vendor databases
  • Work on special projects as needed – audits, etc.

Email resumes to: wendy.vonderhaar@intrinzicbrands.com